Moving into a Beacon Hill condo and the building is self managed? Managing a condo association successfully is no easy feat. 

Identify Primary Areas of Responsibility

A software program can help you determine the primary obligations of the condo association Some of the most common ones include:

  • Building and pool maintenance
  • Trash and recycling pick-up
  • Building security
  • Emergency response to severe weather, attempted theft, fire, and other unplanned events
  • Holding condo owners responsible for abiding by association rules
  • Complaint resolution
  • Holding monthly meetings for the condo community
  • Collecting condo fees

Once you have a clear understanding of your primary responsibilities, you can move forward with a condo community management plan.

Determine How Much Outside Assistance You Need to Operate the Beacon Hill Condo Building

Managing a condo community is too big of a job to do on your own. You will require assistance from outside vendors to provide various types of maintenance such as trash pick-up and lawn mowing. After reviewing your needs and budget, collect price quotes from several local companies and hire the ones that can provide the highest quality of service at the most affordable price. You should be the one to determine what constitutes quality work. If your vendors cannot meet your standards, do not hesitate to replace them.

Take Your Time in Creating the Annual Budget

We recommend that managers of condo associations send a survey to property owners during the last quarter of the year. This will give you plenty of time to collect the results and follow up with those who do not respond. When it comes time to start the annual budget, it is a good idea to use Microsoft Excel or a similar spreadsheet program.

To ensure that the budget covers all needed expenses, start by listing the largest areas of repair such as roof replacement. You will then want to allocate adequate amounts for the following areas:

  • Asphalt upkeep and/or replacement
  • Exterior painting
  • General cleaning and maintenance
  • Heating, air conditioning, and ventilation
  • Landscaping
  • Pest Control

Of course, these are only some of the general areas of expenses that you need to allocate for in your annual budget. If you know of others, be sure to make room for them. You will also need to leave some funding available for emergencies.

Make the Best Use of Condo Association Meetings

The monthly meeting with residents of the condo is the perfect opportunity to address concerns in a respectful and efficient manner. Remember that most legal battles with condo associations start with a small issue that the condo owner did not feel was properly addressed.

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MLS PIN data last updated at June 16, 2019 9:25 AM ET